Design, develop and launch successful employee intranet solutions for your company with Google Sites, part of Google Workspace. Effectively boost employee engagement, knowledge sharing and team collaboration.
A Google Sites intranet is a Google Workspace domain-only web property built with Google Sites, the free site building platform from Google. Google Sites is a complete intranet solution because it integrates easily with other Google Workspace applications. Moreover, intranets developed on Google Sites are a private and secure way to share company information, including employee resources like those stored in Google Drive. This internal website combines all tools, communications and information into one online portal.
The key to using Google Sites for intranet is to acknowledge the strengths of the platform. Intranets developed on Google Sites present universal information to all employees as static content. Dynamic content is provided by embedded Google apps like Docs, Sheets, Slides, Drive folders and other custom gadgets. Here are the steps on how to start an intranet with Google Sites:
Login to your Google Workspace account and access drive.google.com or sites.google.com
Create a new site or use a Google Sites intranet template
Add content directly on the page or embed resources from the Insert menu
Check the Sharing Settings to ensure the right people have access to your site
Hit publish
The benefits of using Google Sites are:
It's included within existing Google Workspace accounts (Google Drive)
There's no-code maintenance with a drag and drop WYSIWYG editing interface
It's fully responsive on all devices and easy to customize to your brand
So, it's intuitive to use and free. Those are pretty convincing facts which have led many companies to leverage Google Sites for wiki, team sites, knowledge centers and "one source of truth" hubs.
We will help you make a strategic plan to use Google Sites for your next intranet, extranet, portal, wiki, team or company project site. We start by designing a custom branded intranet template, then content migration, then training. The whole intranet building process can be guided by us as your dedicated consultant.
To get started a Google Sites intranet consultant will reply to your enquiry and set up a Scope of Work meeting.
We help organization's use Google Sites for intranets, project management sites, events, department news and the general dissemination of information throughout the organization. We can help you move off Sharepoint or Wordpress to a secure platform used by government, education and private industry companies.
Google Sites is all about passive communication - the kind of information that is ready and available without having to pick up a phone or email someone. That is why a social, dynamic Google Sites intranet is crucial to the Google Apps organization because it fosters the communication through forums, web conferences and news feeds.
One of the best things about Google Sites is the plethora of other Google Apps services you can tie into your company intranet. Your web space will be a constant source of fresh information to your workmates. Intranets are meant to be living and growing organisms that serve as a sort of one-stop-shop for finding documents, contacts and the latest news.
It helps to have an experience guide walk you through setting up an effective Google Sites intranet. Migrate knowledge bases to Google Apps. When building your intranet, we'll point out what other businesses have done successfully and imitate that on your site. We would love to be your expert, consultant and designer.
Include and Share
Link to Google Spaces for colleagues to share thoughts, media, etc.
Start a Discussion
Google Groups forums can be embedded for active discussions.
Connect with Google Meet & Appointment Scheduling
With the click of a button a new hangout can be launched.
Display Latest News
News and announcements, featured banners for quick alerts.
Trusted & Reviewed
We have plenty of awesome referrals for our Sites.
Knowledgeable
We've worked with Google Sites for years and know it through.
Sites Webpages
Page level permissions allow for granular access and edit rights.
Google Docs & Folders
Embed Google Drive folders and live documents from the cloud.
Process Guided
Our process is streamlined and we provide an efficient framework.
Datasets & Graphs
Live updating charts and spreadsheets keep data relevant.
Curated Graphics
Bring life to your intranet with photos, slideshows, videos and graphics.
Well-Organized
Our intranets are well organized and designed to be welcoming.
Google Sites is the Google website builder cloud-based software. It comes included in Google Workspace so it is the most logical choice for creating internal company websites.
Google Sites is an excellent choice for developing an intranet within an organization running Google Workspace. The platform has all the tools for a branded, secure, reliable intranet including access to the Google productivity suite of Drive, Calendar, Sheets, etc.
Google Sites is free for personal Google accounts and including without extra charge in Google Workspace accounts. Google Sites is not tiered or pay gated, so you have full access to all its features in the free version.
Intranet use is in fact the primary purpose of Google Sites, especially within Workspace. Any Google shops are definitely recommended to see if Sites can meet their base requirements for an intranet. If so, it present a zero cost, low maintenance solutions appealing to many IT department teams.
Yes
Yes
Google Sites is an all-in-one intranet platform that boosts communication, collaboration, engagement and productivity. It is functional in the sense that is ties in all the cloud-based applications you love in Google Workspace. As a content management system CMS for intranet, Google Sites is user-friendly. Therefore end-users feel empowered to make more content, which keeps the intranet fresh. Functionality is added into the mix via plugins and widgets. These can be powered by Google Sheets or other cloud apps.
Yes
Yes.
Google Sites embed supports HTML, CSS and Javascript, so assuming a platform generates code for integration in those formats, adding them is possible. Single Sign On (SSO) will also aid in presenting dynamic user information.
Awesome Table
Constant Contact
Twitter / X
Pingboard
Sheet2Site
Motivosity
The embed code feature opens up the doors for adding all sorts of employee directory, organization chart, job boards, news, employee recognition software and much more. We can help you find the right third-party software or develop a solution custom for your company.
Google Analytics, and specifically GA4, is a powerful statistical analysis tool for quantifying the success of your Sites intranet. You can simply add your Google Analytics property data stream code into the Site settings to begin acquiring data about each page on the site.
Yes
Besides using "Embed Code" there is no direct code injection or access to the backend code. This can limit some design and development options.
Yes. You can download a free wiki template for Google Sites here.
It is important to brainstorm for ideas and review example intranets to nail down the sitemap for your intranet. Most intranets are organized by department, project or people. Here is a list of the most frequently included pages of an intranet.
News, Announcements, Updates
Management Corner
Employee Directory
Benefits, Insurance
Policies & Procedures
Quick links to most important applications
Continuing education, development or learning
IT
HR
Offices and Locations
Forms
Onboarding, New Hires, Exiting Protocol
New Jobs, Job Board
Employee Recognition, Featured Employee
FAQ, Glossary
We can help. Contact us and we will break down the best approach for starting an intranet on Google Workspace.
